2008– 2009 ACTIVITY EVALUATION PROGRAM

Please read this carefully and pass it on to your chairmen.

Use the form titled "Department of Michigan VFW Program Report Form".  Do not use the old National report forms.

Reporting dates for this year will be from May 1, 2008 to April 30, 2009.  Only projects completed after May 1, 2008 will be credited for the 2008-2009 program year.  Reports received in Department by the 10th of each month will be credited on the end of month Department Activity Report. Make sure you fill out all information required.  Money value should use the mileage rate of $0.14 per mile per vehicle, actual money spent, value of hall rental, and value of items donated. Do not include value of volunteer hours, this is not acceptable according to the IRS. 

List each project only once on the Program Report Form.  Credit will be given on the Department Activity Report in each program in which credit is earned for each project reported.

Do not report any Auxiliary activities on your Post activity report.  Auxiliary report information will be obtained directly from the Department Auxiliary Headquarters.

Do not list hospital activities on the program report form.  You will receive credit on the Department Hospital Report based on the information provided by the Post on the Department Hospital Report Form.

Do not include Cancer or PAC donations on the Department Activity Report Form. The Department Quartermaster and the PAC Director based on the actual contributions received will credit those donations on the Department Activity Report.

Send two copies of any letters to and from elected officials along with your report for Legislative credit to Department Headquarters. One copy for the legislators file the second for Activity Report. 

Make sure we can read your report.  Make sure you identify your Post and District and sign the report.  Send only one copy of the completed Program Report Form to Doug Masseau, Director at the address below.  Retain one copy for Post records.

Posts who do not already report the activities online are encouraged to do so.  Contact the Webmaster Gary Brown through the Department website: www.vfwmi.org.  He will assign you a password for filing your Post reports. 

Districts and County Councils are not required to submit reports.

Please review the All-State Program for maximum credits.  SUBMIT YOUR REPORTS ONCE PER MONTH. REPORTS ARE DUE BY THE 10^TH DAY OF EACH MONTH FOLLOWING THE ACTIVITY. DO NOT MAIL YOUR REPORTS WEEKLY.  YOU WILL ONLY RECEIVE HALF CREDIT FOR ACTIVITES REPORTED NINTY (90) DAYS AFTER THE ACTIVITY IS COMPLETED. 

Let's have another great year of reporting. We would like to have 100% reported in all programs by our Fall Conference.

MAIL ALL ACTIVITY REPORTS TO THE FOLLOWING ADDRESS: OR FAX TO: (517) 485-6432

VFW Department Headquarters

Attn: Doug Masseau

924 North Washington

Lansing, Michigan 48906                            

Doug’s Home Phone:  517-484-3092

Doug’s E-Mail address: DMas9426@aol.com 

PLEASE SEE THE NEXT PAGE FOR GUIDE SHEET ON REPORTING

ACTIVITIES EVALUATION CHECKLIST

NOTE:  Some projects have MONETARY limits before they are credited.

(READ YOUR PROGRAMS FOR THIS INFORMATION).

                                                COMM                       YOUTH

                                                SERV.        AMER     ACT.             DRUG  SAFETY       LEGIS

Donation to local

  youth organizations               X                                 X

Donations to other

  organizations                         X

Gold Star Mothers                  X                     X

American Legion                                           X

Funeral dinners                                               X

Attending funerals                  X

Military funerals                      X                     X

Flag donations to

  youth groups/schools            X                     X         X

Memorial services for

  Veteran at funeral home                              X        

Drug programs (DARE)

  involving youths                   X                                                        X                     X                 

Drug programs (other)             X                                                        X                     X

Flag donations (other)             X                    X                    

Safety programs/youth             X                                                                                X

Safety programs (other)          X                                                                                X

Voice of Democracy                X                    X         X

Patriots Pen                              X                    X         X

Flag raising & other

  Americanism projects

  youth groups/schools             X                    X         X

Scouts youth bowling,

  youth baseball, etc.                X                                X

National Home

  donations/projects                  X                                X

National Home

  Michigan Day w/colors          X                    X         X

Scholarship awards

  (youth)                                  X                                X

Statue of Liberty

  donation                                 X                    X                       

Projects to help other

  organizations/individual         X

Youth parties                           X                                X

Marching in parades                 X                    X

Letters to Legislators,

  Senators, Congressmen          X                                                                                            X

Post programs w/Legis.,

  Senators, Congressmen          X                                                                                           X

Day of Challenge                     X                                X

Camp Trotter donation            

  or work                                   X                                X

Sending children to

  Camp Trotter                          X                                X

Recognition of Police,

  Fireman or EMTs                   X          X

Attending other mtgs to

  discuss Veterans affairs         X          X                                                                               X

POW-MIA Remembrance       X          X                  

Operation Uplink/MAP           X          X

DO NOT PUT THE FOLLOWING ON THE ACTIVITY REPORT, NO COMMUNITY SERVICE CREDIT IS GIVEN FOR:

PAC donation (Credit given by PAC Director).

Cancer donation (Credit given by Department Adj/QM). 

Hospital donations & blood drives (Credit on Hospital Report).

Nursing Homes and volunteer work (Credit on Hospital Report).

Children’s Hospital donation & work (Credit on Hospital Report).

Clean up and other on VFW property.

Attending VFW meetings – Post, County Council, District, July C of A, POW-WOW, Mid-Winter and Department.

Saying the Pledge of Allegiance or Posting the flag at Post events.

Donating Post home for VFW meetings, County Council, District, etc.

District or County Council Commanders visiting other Post meetings.

YOU CANNOT CHARGE LABOR PER THE IRS!